Policy For Mini Session Photographic Services
We thank you for selecting us, as your photographers, for your mini session. Below is our super simple photography policy to help you get the most out of our photography service.
1. Services.
Upon scheduling, booking, invoicing, agreement signature and/or client retainer, Photographer(s) shall reserve the agreed-upon date and time. If session deposit or retainer is paid, photographer(s) will not make any other reservation for that date and time. For this reason, all retainers are non-refundable, even if the date of the event is changed or the session is canceled for any reason.
2. Terms A | Consumer Mini Session
No part of any order, including previews, will be delivered until the balance is paid in full. Payment for prints/paper products is required in full at the time of placing an order. Client will receive photos via digital download, USB Thumb Drive, or CD. Digital downloads include images for personal use only for social media platforms (Facebook, Instagram, etc), or email. Client also understands that when publishing photos on websites, Facebook, X, LinkedIn, Instagram, etc., they will not edit the photos in any way, i.e. editing the watermark, cropping, stickers, filters, etc! NO EXCEPTIONS.
2. Terms B | Corporate Mini Session (Includes Brand Photography)
No part of any order, including previews, will be delivered until the balance is paid in full. Payment for prints/paper products is required in full at the time of placing an order. Client will receive photos via digital download, USB Thumb Drive, or CD. Digital downloads include images for the brand’s website, social media (Facebook, Instagram, etc), or email. Client also understands that when publishing photos on websites, i.e. internal company website, Facebook, etc., they will not edit the photos in any way, i.e. editing the watermark, cropping, stickers, filters, etc! NO EXCEPTIONS.
3. Payments
A retainer may be requested and if so is due at signing to hold the date. The retainer required for mini session photographic services varies. The complete balance must be paid in full before any previews or deliverables are completed. All deposits and payments are non-refundable. Photos from Mini Sessions may be ordered via Custom Gallery. Custom Gallery pricing may vary depending on Mini Session details. Client agrees not to screenshot/record/copy and/or “Save Image” Mini Session photos in Custom Gallery and/or featured in Session Blog Post.
4. Processing Time
Completion of processing and edits of mini session photographic services may take up to five (5) to seven (7) days from the last date of service (session date). Last date of service includes but is not limited to the date of final payment, the date of last photographic service, or any other service(s) rendered in association with the event.
5. Digital and Print Publishing.
Client agrees to give Cocoa & Co. photo credit, using the phrase, “captured by Cocoa & Co.”, when publishing, either online or in print, any or all Digital Images, by Cocoa & Co. All images by Cocoa & Co. displayed online, in print or onscreen will include the Cocoa & Co. watermark unless client purchases unwatermarked photos/package.
6. Ownership Of Photos
By booking/scheduling and/or retaining Cocoa & Co. photographic services you agree that the images being provided to you are licensed to you for personal use only (unless directly stated); including printing, emailing, and web publishing. Your license does not include any use that results in financial gain directly or indirectly, including but not limited to marketing or advertising (paid or unpaid) by you or any other third party, stock photography, print sale profits or credits, resale, relicensing or loan of images of any nature.
7. Social Media Usage Agreement
By ordering any digital products/photos [art, graphics, designs, digital downloads, proofs, poses, or alike] from Cocoa & Co. you agree to use the delivered photos in the following way: post photos to social media sites, only in the case that Cocoa & Co. is credited in the post[using @thecocoanco] AND the photo description [using @thecocoanco] AND tagged [using @thecocoanco]. You may not edit, alter, or remove any Cocoa & Company, Ltd. watermark(s) and/or overlays/branding, add filters, or stickers, or alter the images in any way; the photo must stay visible in the way in which it was provided to you, doing otherwise is a violation of this policy and you may be subject to financial damages and/or revocation of your right to use the images. Additionally, it is understood that you are permitted to click the “share” button on any photos posted to Cocoa & Co’s Facebook (http://www.facebook.com/thecocoanco) page. Sharing can NOT be done via screenshots of photos on Facebook, Instagram, Google, Twitter, or any webpage/gallery from the Cocoa & Co. website.
8. Copyrights and Usage.
NOTICE OF COPYRIGHT: It is ILLEGAL to copy or reproduce these photographs without Photographer’s written permission, and violators of this Federal Law will be subject to its civil and criminal penalties. Photographer retains the copyright to the photographs. “Do I get the copyright to my images?” This is the most frequent question we're asked when meeting with new clients. So to help provide you with peace of mind when you receive "DIGITAL DOWNLOAD" it includes a print release.
A print release allows our client(s) to print the images for personal use (such as display in your home, on social media, etc). What a print release does not allow: editing the image in any way, selling the image, using the image without the express written permission from Cocoa & Co. in trade agreements/contests/press/media, etc.
8. We LOVE what we do!
We LOVE mini sessions and can't wait to capture your story through stunning images! A full copy of our policy for photographic services can be requested at the time of booking.